Vendor Portal

Access everything you need in one place – from managing work orders to submitting invoices and tracking payment statuses.

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Welcome to the Vendor Portal

We deeply value our partnerships with local vendors, whether you're a contractor, maintenance professional, or service provider. Our commitment to building long-term, successful relationships ensures we deliver excellent service to our clients and tenants.

This portal provides all the resources and tools to streamline our collaboration and create a seamless working experience.


If you're interested in becoming a preferred vendor, we invite you to apply through this portal. We work with a trusted network of service providers to maintain the highest quality services. Below are the steps to get started:

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Vendor Requirements

To become an approved vendor, you must meet the following criteria:

  • Proof of Insurance Coverage:

    Maintain liability insurance and Workers' Compensation coverage for your employees.

  • Licensing and Certifications:

    Ensure that all necessary licenses and certifications are current and applicable.

  • Form W-9 Submission:

    Submit a Form W-9 for year-end 1099 Independent Contractor reporting.

  • Service Area Definition:

    Define your service territory. We prioritize working with vendors who are local to the areas they serve.

  • Additional Interest Clause:

    Add Prospectors Property Management as “Additional Interest” on your insurance policy to ensure we are notified of policy changes or lapses.

  • Work Order Management:

    Be prepared to receive and manage detailed work orders that will be sent via email.

  • Professional Representation:

    As a representative of  Prospectors Property Management, vendors are expected to maintain a professional appearance and demeanor while servicing our properties.

Partner with Us – Become an Approved Vendor

Contact us by filling out the form to request access, get paid faster, and easily track your work orders!

Request an Access Link Submit Your Invoice

Your FAQs Answered

Vendor Questions:

  • Vendor Responsibilities

    As an approved vendor, we ask that you:


    • Complete work orders on time and as per the agreed specifications.
    • Communicate project status and any potential delays.
    • Submit invoices within 3-5 business days after job completion to avoid delays in payment.

    Note: Late submissions may cause delays in payment processing.

  • Payment Process and Terms

    • Payment Schedule: Payments are processed on a biweekly/monthly basis, contingent upon timely invoice submission.
    • Invoice Submission: Submit invoices electronically through the Vendor Portal or email them to prospectorspropertymgmt@gmail.com.
    • Payment Methods: Choose your preferred payment method via the Vendor Portal for faster and more efficient transactions.

  • Work Order Management

    • Receive Work Orders: Vendors will be notified of new work orders via the Vendor Portal or email.
    • Confirmation: Confirm acceptance of work orders within 24 hours of receiving the notification.
    • Job Updates: Provide updates on job progress, completion, and any delays that may arise.


  • Vendor Benefits and Collaboration

    Working with Prospectors Property Management provides numerous benefits:


    • Consistent Job Opportunities: Partner with us for a steady stream of work.
    • Timely Payments: We ensure you get paid on time for completed jobs.
    • Long-Term Partnerships: We believe in fostering long-lasting relationships that grow with our business.
    • Fair and Transparent Communication: Our communication is straightforward, ensuring a mutually beneficial relationship.

  • Contact Information and Support

    If you need assistance with work orders, invoices, or have any other questions, please reach out to our dedicated Vendor Support Team.


    Email: prospectorspropertymgmt@gmail.com

    Phone 408-779-0111

  • How do I log in to my vendor portal?

    To log in to your vendor portal:


    Visit the AppFolio Vendor Portal login page.

    Enter your registered email address and password.


    Click Sign In to access your portal.


    If you’re having trouble logging in, check to ensure you’re using the correct email or reset your password using the “Forgot Password” option on the login page.



  • How do I request an access link to the vendor portal?

    If you need an access link to the vendor portal:


    Click Request Access Link to submit your request.


    Fill out the required information, including your email address and vendor details.


    Once submitted, you will receive an email with instructions to set up your login credentials.


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